AI Tasks auto-schedule: plan tasks automatically
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Stefan Popadic
Yes, this would be a cool function.
Jeson P
Merged in a post:
AI auto-schedule/re-schedule tasks/events
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Erin
Use AI to reschedule calendar press button or us aki to move tasks of block of day. Something similar to motion AI.
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Benjamin Thomas
Can the product not already do this with AI workflows? Or did I just make it to the inner beta ring:?
Jeson P
Benjamin Thomas: Great question! Yes, our AI can be trained to handle manual actions — just give it a command, and it can learn to execute workflows for you. You're not imagining things! 😊
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Benjamin Thomas
Jeson P Thanks! So isn't this already done?
Jeson P
Benjamin Thomas: You can go to the workflow and try to create a prompt based on how you want it.
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Sheldon Thomas
Yes this!. I originally thought Akiflow would do something like this when the "Plan" button was clicked... it would insert the task in the next time block you had for that project with space for it to be done. That would be an amazing assist to planning and make the tool far more powerful
Jeson P
Sheldon Thomas: Totally agree — that kind of smart scheduling during “Plan” would be a huge boost. Really appreciate the suggestion!
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Marco Leder
like in motion (usemotion)
Jeson P
Marco Leder: Thank you for the vote!
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Maryam Shariat Mudrick
It's been over a month since the last post on this thread so I'm just hear to reactivate this request. Working with Aki to auto schedule tasks would be a HUGE win for this product. Even if, as other suggest, it is a toggleable option. Or even if I have to toggle "auto schedule this task" on the task-level itself.
I just went to go build an automation for this via the AI/Aki workflow (Auto-schedule tasks that are on my to-do list that have not been completed for at least 5 days) and I can't use AI for that. Which seems like a
wild
misstep. I have the task, the content, the duration of time to plan for it... why can't Aki simply use that information to schedule it into my calendar?Jeson P
Maryam Shariat Mudrick: Hi! We will definitely revisit this feedback as we improve the AI feature of AKI :)
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Maryam Shariat Mudrick
Jeson P is it on the roadmap? Because this is a key differentiator between Aki and motion. And though motion has poor Ux/Ui, if Akiflow is not planning on incorporating this within this year, then I’m moving my work elsewhere.
Jeson P
Maryam Shariat Mudrick: Unfortunately, not yet and I cannot give any ETA as we do not have any plans on going to this route yet at the moment.
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Alexandra Schuster
Jeson P I also agree. The Aki Bot--although great in concept--does not substitute this feature.
Jeson P
Alexandra Schuster: Understood! Looking forward for this to be considered by the product team!
Jeson P
Merged in a post:
Automatically plan tasks based on priority into the calendar
Motion uses a ai planing feature to plan the new tasks into the calendar based on availability and priority. This is a game changer. I couldn’t find this feature with Akiflow - am I right?
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Hayden Bunn
need this to auto schedule onto calendar
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Alexandra Schuster
Stefania May I ask what's Aki's current vision surrounding this? It's clearly a high priority for many customers, so I would love to know why it's not a priority for Aki at the minute.
Stefania
Alexandra Schuster: Hi Alexandra, Aki is already able to plan your day/week for you or adjust your schedule based on your needs.
Aki is currently available only for a group of users, we'll release it in batches to everyone. We'll also improve the feature that helps your to plan based on your feedback of course :)
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Patrick
Stefania How exactly is Aki solving this issue? I dont want to talk to a Chatbot, to tell him, to move all overdue Tasks of today to the next day, when the end of day is in the past. Or when i have 20 Tasks, they should automatically schedule for the days categorized by project. I dont want to talk to a chatbot, then i can just do it on my own.
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Alexandra Schuster
Patrick I very much agree! I don't want to have to think about it--I just want aki to do it for me. Aki is incredible--the only reason I would considering leaving it for UseMotion is due to the task automation feature/subtask and dependence features.
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Jayrich Sebullen
Patrick Alexandra Schuster Aki is designed to be an assistant that follows your commands, not an automation that makes decisions on its own. The idea is to give you control while making things faster and easier. Instead of manually moving tasks one by one, you can tell Aki exactly what to do—like rescheduling overdue tasks or organizing them by project—without it making unintended changes. That way, you stay in charge, but with less effort.
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Christian Riedi
I am on the verge of leaving you for Reclaim, this feature is so very important!
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Jayrich Sebullen
Hi Christian Riedi We're actively exploring the best ways to bring this functionality into Akiflow while ensuring that AI enhances the experience without taking away user autonomy.
Our goal is to keep Akiflow as flexible and user-driven as possible while improving automation where it makes sense. As soon as the team makes progress on this, I’ll be sure to keep you updated.
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Patrick
Jayrich Sebullen All your released „AI“ Features are senseless, they are so minor helpful. I dont need a chatbot or something which categorize my tasks. Since i cannot do anytime productive with the categories in general. So AI features like reclaim or motion is using, is way more senseful than your added ai features. I’m using Akiflow since 2021, but the focus on these senseless features are insane
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Jayrich Sebullen
Patrick: I hear you, and I get that our AI features might not be what you're looking for. It sounds like you're after something more automation-driven, like what Reclaim or Motion offer. Akiflow’s approach is a bit different since we don't want to remove the ability to have our user do things at their own pacing and not be overwhelmed with AI or automations.
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Alexandra Schuster
Jayrich Sebullen Is there any way this could be a toggle-able feature? As someone with ADHD, the mental load of constantly managing overdue tasks is real. AI-scheduling wouldn’t just be a nice-to-have—it would genuinely help me stay productive, not just plan to be. Aki’s flexibility is amazing, but this one feature would be a game changer. And clearly, I’m not alone—this has come up again and again from long-time users.
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